High Stakes CRM: the system for tent and event rental companies

Try it right now.

A fictional rental company, Blue Ridge Tent & Event Rentals, with real quotes, orders, trucks and crews. Click anything, change anything. It resets every morning.

Four logins, four jobs. Owner, sales, dispatch and crew. They unlock the moment you send the form, and you can switch between them any time.

See it

Five screens your crew will live in.

Real screens from the demo company. Nothing mocked up.

Dispatch

Every truck, every stop, the map beside it.

Drag a job onto a truck. The day plans itself around drive times, crew hours and payload. Late stops turn red before the client calls.

The Dispatch dashboard: stops, trucks and crew for the day, with the map beside them.

Prep & Load Up

The warehouse sees exactly what each client gets.

Stop by stop, with the picture of the item. Tap once when it is staged, again when it is on the truck. Two chair styles never get mixed up again.

Prep and Load Up, read by stop: each client and the items they get, with pictures.

Quotes and orders

Quote in minutes. Send it. Take the deposit.

Pick the items, the system checks what is free on that date. The client signs and pays by card from their phone, and the order builds itself.

The Quotes list with open quotes, their status, event date and total.

Timesheets

Clock in on the phone. Approve the week. Send it to QuickBooks.

Scheduled against worked, overtime counted, every week signed off by a manager before payroll runs. One button sends the hours to QuickBooks once your QuickBooks app is connected.

Timesheets: a week per person, scheduled against worked, with Approve week buttons.

The crew's phone

Today's stops, directions, photos, signatures.

No app store. The crew opens a link, sees their day, and the office sees every stop go from scheduled to done.

The home screen on a phone: today's deliveries, what is owed, and the stops on the road.

What it replaces

Five subscriptions. One system.

A CRM for leads and quotes
A dispatch app for the trucks
A spreadsheet for inventory
A scheduling app for the crew
Texts and emails from your phone

Quote to invoice to paid, in one record
Trucks, routes and stops on one board
Inventory counted against every date
Shifts, time clock and the crew's day
Texts and emails sent from the job itself

What you get

Everything a rental company runs on.

Quotes and invoices

Build a quote in minutes, send it as a link, and the client signs and pays a deposit on their phone.

Trucks and routes

Every delivery and pickup on one board, planned by truck and by day, with drive times from the map.

Every item counted, every date

Every tent, table and chair is counted against every order on every date. A short item shows in red on the quote before it goes out.

Crew and time clock

Shifts, availability, clock in and out from the truck, and the hours ready for payroll.

Texts and emails, from the job

On-our-way texts, delivery confirmations and follow-ups, sent from the order and kept with it. Switch on Hold for review and nothing goes out until a person approves it.

Imports and payments

Bring your contacts, companies, leads and products in from Zoho or any spreadsheet. Take cards through Stripe, and bank transfers once ACH is on in your Stripe account.

The price

One license. Two ways to pay.

Every module, unlimited people, your own accounts and your own copy of the code. 10 of 10 founding licenses left at $5,000; after those, it is $10,000.

50% off pre-launch pricing Pay in full

One payment

The license, paid for and yours from day one.

~~$10,000~~

$5,000one time

Founding price for the first ten companies. Then $10,000.

Every module, unlimited people, forever
Your own database, your own code, your own accounts
No monthly fee to us, ever
Thirty days of support and updates, then $100 a month, billed yearly, if you want them
Try the full system in the demo before you buy

Buy the license

Four payments

Spread it out

The same license, paid over four months.

$2,000a month, four times

$8,000 in all. The first today, then one every 30 days on the same card, and nothing after the fourth.

Everything in the one-payment license
The license is yours from the first payment
Your price is locked once the first payment is in
Nothing charged after the fourth payment

Pay in four

A working system, not a trial. Prices in US dollars; sales tax, where it applies, is added at checkout. The terms, in plain English.

Everything that comes with it

What you get	Custom License
Sell more
Sign & Pay LinkThe client reviews, signs and pays the deposit from their phone. The order builds itself.	✓
Magic UpsellOffer optional add-ons on the quote. The client says yes with one tap and the total updates.	✓
One-Click ConvertLead to contact and quote in one press; the client’s signature makes it the order. Nothing retyped, nothing lost.	✓
Counted Every DateEvery tent, table and chair is counted against every order on every date. A short item shows in red before you send the quote.	✓
Sales PipelineProspects with their next follow-up date, and quote follow-up texts that send themselves.	✓
Deliver every job
Dynamic DispatchPlan the day by truck in one press: drive times, load, crew and warnings. Send it to the crew when it is right.	✓
Dispatch Day BoardDraft the whole day, change anything, publish once. The crew sees only what you publish.	✓
Crew PhoneToday’s stops, directions, on the way, photos, signature. No app store, just a link.	✓
Prep & Load UpPull lists by truck and by stop, scan to stage, returns checked back in.	✓
3D Truck Load & WeightsSee the truck packed before it is, with the weight and the time each stop takes.	✓
Track Every UnitSerial-numbered pieces and vinyl tops, so you know which 40x60 is where.	✓
3D Layout StudioLay the event out in 3D on the quote. Pictures go to the client with it. Tables, chairs, floors, staging, bars and equipment come with 3D models, matched to your inventory by name, size and color; tents of any size are drawn to it; upload your own models for anything else.	✓
Run the team
Clock & TimesheetsClock in from the truck or a kiosk, approve the week, export it for payroll.	✓
Schedule & Team ChatShifts, open shifts, time off, a noticeboard everyone reads.	✓
State HR RulesOvertime, breaks, minimum wage and sick leave for your state, checked for you.	✓
Reports & KPI BoardsBuilt-in reports, your own, and goals on a screen in the warehouse.	✓
QuickBooks & Payroll ExportHours to QuickBooks in one press, and invoices, payments and refunds once you switch sales on, after your QuickBooks app is connected; hours costed at your rates and exported for payroll.	✓
Make it yours
Texts & Emails from the jobOn-our-way texts, confirmations and follow-ups, sent from the order and kept with it.	✓
Your Own RulesWrite your own when, only if, then: the system sends what you would have sent.	✓
Custom FieldsAdd the fields your business runs on, and switch off the modules you do not use.	✓
Smart ImportBring your clients, companies, leads, products, quotes and orders with their lines, payments and more in, with Export and a fill-in template on every list. Zoho exports match themselves; any other file is mapped once and remembered.	Zoho, spreadsheets
PeopleNo seats to count.	Unlimited
What is behind it
Hosting, backups, updatesWhere it runs and who keeps it current.	Your own accounts, about $45 a month to them. Updates when you choose.
SetupGetting from nothing to a working system.	Step-by-step guide, or guided setup for $500
Your own copy of the codeChange it, add to it, point your own AI tools at it.	✓
SupportSomeone who answers.	30 days included, then $100 a month, optional

Own it, $5,000 Or four payments of $2,000

Guided setup

We set it up with you. $500.

One video call, about two hours. We do the setup on your own accounts while you watch, and you finish the call with a working system.

Set it up yourself

Free. The guide has every click, written for someone who has never used these services. Most owners finish in an afternoon, and thirty days of support are included.

Set it up with us

$500, one click after you buy. You make the accounts in your name; on the call we do the rest: database, site, maps, texting, card payments, your license. You see every click and keep every password.

What we never hold

Not your passwords. Not your card. Not your data. We work as a guest you invited, with the smallest role that can do the job, and you remove us at the end of the call. We show you the button.

When

You book the call once you have access. Google and the phone carriers take a day or two to approve things; we tell you when we are waiting on them and finish the moment they answer. All sales are final.

Add it when you buy the license

Questions

Straight answers.

Pay in full or four payments?

Same license either way. Paying in full is the lower price: $5,000. Four payments spread it out: $2,000 a month for four months ($8,000 in all), charged to the same card, and nothing after the fourth. The license is yours from the first payment. Either way, all sales are final.

Do I need to be technical?

No. When you get access you get a step-by-step guide. It walks you through each account the system runs on (Supabase and Netlify, about $45 a month together, plus Google Maps, Twilio or RingCentral for texting, and Stripe, which charge as you use them), one command, and signing in. Then a setup wizard in the app asks for your company, your trucks, your inventory and your team. Plan on an afternoon or two. Questions by email are answered within two business days, or book guided setup and we do it with you on one call.

Do I have to do the setup myself?

No. The guide is written so you can, and most owners do it in an afternoon. If you would rather not, tick guided setup when you buy: one video call of about two hours in which we do it on your accounts while you watch. $500, and you keep every password.

When do I get it?

High Stakes CRM launches December 1, 2026. Buy before then and you get access within fourteen days of launch; buy after and it is within fourteen days of your payment. Your thirty days of included support start the day you get access, and the demo is open now so you can try the whole system before you buy. All sales are final.

What does it cost to run?

The database and hosting run on accounts in your name, about $25 to $50 a month paid to those providers, not to us. Texts go through your own Twilio or RingCentral account at their rates, and maps through your own Google key.

Can I bring in my data from Zoho, HubSpot or a spreadsheet?

Yes. The import tool takes a spreadsheet of contacts, companies, leads or products, shows you how the columns match up, checks everything before it writes a row, and can undo the whole import in one click. Zoho CRM exports are matched automatically.

Can I change it?

Yes. It is your copy. Change settings in the app without touching code, or edit the code itself, or have someone do it for you. The one rule in the license is that you cannot resell it or offer it to other businesses.

Who made this?

Dreamers Event Rentals, a tent and event rental company in Maryland. We built it to run our own company and we run on it every day. High Stakes CRM is the same system with our name taken out and yours put in, sold by Enaybil LLC, the software company that owns it.

Run your tent rental company from one screen.