State wage and hour rules

The system reads your state from your company address and applies that state's wage and hour rules: overtime on timesheets, break reminders on the clock, and checks on pay and sick leave. Each rule is shown in plain English with its source and the date it was checked.

Steps

1. Make sure your company address has its state, on Settings, System, Company.
2. Open Compliance and pick the HR tab. The page names the state in force.
3. Read each rule. Its badge says what the system does with it: Enforced (payroll follows it), Warns (the system warns; it does not block) or Information (shown here only).
4. Check the two lists under Checks: Pay under the minimum wage and Sick leave short of the state's.
5. To use your own number on a rule, such as a city's higher minimum wage, press Use your own number on it.

What the rules do

• Weekly overtime: after 40 hours in the payroll week. Your own line is set on Settings, HR, Time, Pay and holidays.
• Daily overtime, double time and the seventh day: where your state has them, timesheets split each day by them.
• Meal breaks: in states with a rule, the schedule and the timesheet flag a day that misses one, and the clock reminds the person before it is due.
• Rest breaks: the schedule says how many a shift owes.
• Minimum wage: an hourly pay record under it is flagged.
• Paid sick leave: each person's sick policy is compared with the state's.

Good to know

• Built-in rules are a guide checked on a date, not legal advice. Confirm with your state labor office.
• City and county rules are not built in. Add them as your own number on the rule.
• With no state on the address, the federal rules apply: overtime after 40 a week and $7.25.
• When your address moves to another state, the new rules apply from the current payroll week. Weeks already worked keep the rules they were worked under.
• The HR tab is on the Compliance hub, for admins and owners. See The Compliance hub.

If something goes wrong

• "No state on the company address yet". Add the state on Settings, System, Company (the button Open Company, Details goes there).
• "Less than the state requires." Your own number is below the state's. Keep it only if you have checked an exemption applies.